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Report 1099-MISC and B-Notices

1. How can I contact Molina with questions about a 1099-MISC form or B-Notice Letter I've received?

2. FAQ's about 1099-MISC forms

3. FAQ's about B-Notice Letters


1. Please contact Molina Healthcare Provider Services with any questions you may have:

Via Phone: Western Washington: 1-800-869-7175 or Eastern Washington 1-800-423-9899

Via Fax: Western Washington: 1-425-424-1172 or Eastern Washington 1-888-547-7599

Or via e-mail: WAProviderServices@MolinaHealthCare.Com

Mailing address: PO Box 4004, Bothell, WA 98041-4004, ATTN: Provider Services


2. FAQ's about 1099-MISC forms

What is a 1099-MISC form?
The IRS form 1099-MISC, Misc. Income Form is a form the IRS requires Molina to file, reporting all medical and healthcare, non-employee compensation and legal payments made to an individual or company, dated during the previous tax year for a combined total of $600.00 dollars or more.

Will I receive a 1099-MISC Form?
1099-MISC forms are issued and reported to the IRS only if taxable payments dated between January 1st and December 31st exceed $600.00 dollars. If you are expecting a 1099-MISC and have not received one please contact us to confirm if one was issued to you.

When are 1099's sent out?
The IRS requires Molina to distribute 1099-MISC forms by January 31st, following the end of the tax year.

What if the information on the 1099-MISC is wrong?
Please contact us via phone, fax, e-mail or mail a completed W-9 form directly to Molina, with a brief explanation of the error. If a correction is necessary, an updated form will be mailed to you and filed with the IRS

What is a W-9 Form?
The IRS form W-9, Request for Taxpayer Identification Number and Certification is the legal tax document Molina is required to have on file before making taxable payments. It identifies your legal taxpayer name, which could be your business name or individual name, and your Federal Tax Identification Number (TIN) or Social Security Number (SSN).

What if the amount on the form does not balance to my records?
The IRS requires payments dated between January 1st and December 31st of the tax year be reported on the 1099-MISC form. If the amount reported on the form is incorrect please contact us and we will provide a 1099 Payment History Report equaling the amount reported on the 1099-MISC form.

When will the IRS get the 1099-MISC information from Molina?
Molina's deadline for filing 1099-MISC forms with the IRS is March 31st of the current year for the previous tax year payments. All inquiries and corrections made before March 26th will be reflected in the filing.

Can a correction to the 1099-MISC be made after Molina has submitted its filing to the IRS?
Yes, Molina submits 1099-MISC correction filings to the IRS on a monthly basis through July 31st for the previous tax year payments.

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3. FAQ's about 1099-MISC forms

What is a B-Notice Letter?
A 1st or 2nd B-Notice Letter is a backup withholding notice. The IRS has indicated Molina reported incorrect recipient information on a 1099-MISC form in the previous tax year and must solicit for the correction information using the 1st B-Notice Letter and W-9 Form or 2nd B-Notice Letter.

What is a W-9 Form?
The IRS form W-9, Request for Taxpayer Identification Number and Certification is a legal tax document Molina is required to have on file before writing a check. It identifies your legal taxpayer name, which could be your business name or individual name, and your Federal Tax Identification Number (TIN) or Social Security Number (SSN).

Will I receive a B-Notice Letter?
Not all recipients of a 1099-MISC will receive a B-Notice letter from Molina, only if the IRS determined Molina submitted incorrect recipient information on its 1099-MISC filing.

When are B-Notice Letters sent out?
The IRS issues a CP-2100 Notice to Molina in late fall, containing the errors on the 1099-MISC filing that was submitted for the previous year's taxable payments. The IRS requires the B-Notice letters to be distributed within 15 days of receipt of the CP-2100 Notice.

Why have I received a B-Notice Letter?
Molina has sent you a B-Notice letter because the TIN/SSN is invalid, or the Legal Name we have on file for the TIN or SSN identified on B-Notice Letter is incorrect. The IRS considers a TIN incorrect if either the name or TIN shown does not match the name and number combination in the IRS's files.

How do I have my tax reporting information corrected?
You can complete the W9 Form enclosed with the 1st B-Notice Letter and submit to Molina via mail, phone, fax or e-mail at:
Mailing address: PO Box 4004, Bothell, WA 98041-4004, ATTN: Provider Services
Via Phone: Western Washington: 1-800-869-7175 or Eastern Washington 1-800-423-9899
Via Fax: Western Washington: 1-425-424-1172 or Eastern Washington 1-888-547-7599
Or via e-mail: WAProviderServices@MolinaHealthCare.Com. If you received a 2nd B-Notice Letter, contact either the IRS (Internal Revenue Service) or SSA (Social Security Administration) to obtain the necessary documents to certify the name and TIN.

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